Space Only/ Raw Space Stand Regulations & Information

Food2Go

SPACE ONLY/ RAW SPACE STAND REGULATIONS & INFORMATION

Space Only / Raw Space means no walls, no carpet, and no electricity, just a marked-out area on the floor.   

 

All Space Only exhibitors are responsible for their own stand design and construction, and for ensuring that they, or their contractor, has received a written ‘Permission to Build’ before arriving onsite.  

 

Make sure your contractor checks the location and orientation of your stand in relation to an up-to-date floorplan, and that they build within the given parameters. The thickness of walls must be calculated inside the outer dimensions of the stand. The Organisers will not be liable for any costs incurred to rectify mistakes or make adjustments onsite. Below are some considerations when planning your stand.

  • How many walls will be required?  An exhibitor’s Contract to Exhibit will indicate ‘one’, ‘two’, ‘three’ or ‘four’ open sides.  Three open sides indicate the need for one back wall, two open sides indicate the need for two walls etc.  
  • Space only exhibitors may not make use of walls provided by neighbouring stands that are built from the Organisers shell scheme.
  • What are the other requirements or issues that need to be taken into consideration, e.g., store area, reception desk, and kitchen or sink requirements, disposal of waste from sampling etc.
  • If services such as water and waste are being used, exhibitors should consider the use of a platform to avoid unsightly pipes and connections (which could also cause a trip hazard) from the service ducts.
  • What floor covering should you have?  If you have a kitchen area, carpet is not a suitable floor covering – the floor here should be washable.
  • How much lighting do you need?  Use spotlights to highlight particular products or graphics.
  • You may supply your own electrical fittings, provided that all pre-wiring is carried out before you arrive onsite. Whoever has done the wiring then needs to sign a certificate to the effect that the work has been done by qualified personnel and in accordance with all rules and regulations governing electrical installations. This certificate needs to be handed to the electrical contractor before power to the stand is made live.
  • When appointing a contractor, exhibitors should obtain guarantees that the stand will be finished and all litter and stand construction materials removed from the exhibition halls by 18:00 on Tuesday 21 June 2022.  After this time should be interior dressing only.

BUILDING REGULATIONS

Proposed stand designs must be forwarded to Ms Kayleigh Williams at kayleigh.williams@montgomerygroup.com by Friday 29 April 2022. If you have appointed a stand contractor to build your stand, please complete the Contractor Nomination Form (found under Compulsory Forms) and we will liaise directly with them.

The designs must include:    

  1. Stand Plan
  2. Method Statement (click here for template)
  3. Risk Assessment (click here for template)
  4. Contractor Health and Safety Declaration
  5. Welfare Arrangements Form
     
  • The maximum height for Space Only Stands is 4m.
  • The minimum height for Space Only Stands is 2.5m.
  • Double Decker stands are not allowed at the show.
  • All Space Only stands are responsible for building all their walls and cannot make use of neighbouring stand walls whether they are space only or shell scheme stands.
  • All advertising and logos must be within specified height limits.
  • On divided sites if your wall is above 2.5m you must decorate the back of your wall facing your neighbours stand, down to 2.5m.  these walls must be finished in a neutral colour only to the satisfaction of the Organisers.
  • No advertising and logos will be allowed on the reverse side of dividing walls.
  • Do not allow any off-site construction to begin until written approval has been received.  If written approval has not been received building will not be allowed to commence onsite and last-minute approvals could involve the exhibitor in delays and / or additional costs.  
  • Stands must be designed in a way as to not discriminate against disabled visitors.
  • All work must be carried out using non-flammable materials.
  • The design of the stand must be such that it can be erected and dismantled within the published time schedule (see Exhibition Timetable).
  • The Organisers may, at the expense of the exhibitor, remove or alter anything forming part of any stand, if in their opinion it is desirable to do so in the interest of the exhibition.
  • The stand floor area must be covered with a suitable floor covering e.g., Nonslip, easy clean surfaces in food preparation areas.
  • Any presentation or demonstration likely to interest groups of 10 or more people must be located towards the centre of the stand and clearly shown on stand drawings.   
  • If any presentation or demonstration causes obstruction in the gangway and/or nuisance to any other exhibitor, we reserve the right to cancel the presentation or demonstration or restrict the frequency.
  • Vehicles are not permitted without prior written approval from the Organisers please contact kayleigh.williams@montgomerygroup.com
  • No fixings can be made to the hall floor, or any other part of the hall structure. Any damage to the floor or structure of the building will be charged to the exhibitor.
  • Exhibitors are responsible for all actions of any contractor they employ to work for them. Any damage caused will be charged back to the employing exhibitor.  
  • Balloons are only permissible with written approval from the Organisers, please contact kayleigh.williams@montgomerygroup.com.  There are certain regulations to adhere to; the topside of the inflated balloon must not exceed the stand build height limit of 4m. It must not under any circumstances be released into the roof.  Exhibitors are liable for any charges incurred whilst retrieving, or damage caused by, loose balloons.
  • All stand structures: signs, etc. must be confined within the area allotted and must not project into or over the gangways.   
  • All painting onsite must be carried out using water-based paints.
  • Designs incorporating long runs of solid walling will not be approved.  At least 50% of each frontage must remain open or fitted with an approved transparent material.  
  • Solid walling over 5m in length on a designated open side must be set back at least 0.5m from the stand perimeter.  
  • All stands must clearly show the stand number and exhibiting company name.
  • Doors from offices, stores or meeting rooms must NOT open outwards on to a gangway. Vision panel windows must be fitted to all doors built into the interior of a stand.
  • Drop wires and rigging are NOT permitted at the show whether for stand construction, banners or lighting rigs.

ELECTRICAL REGULATIONS & INFORMATION

Electrical Contractor:

Sunyau Expo Pte Ltd  

T:  +65 6266 6728  

E:  SFFA2022@sunyauexpo.com.sg 

W: www.sunyauexpo.com.sg 

 

Sunyau are responsible for and will carry out all electrical work on stands within the exhibition halls.

Please place your orders using the Electrical Order Form by Tuesday 10 May 2022.  Other prices can be provided if required.  The price for fittings covers the hire, power requirements, maintenance during the open period and removal at the close of the exhibition. Stands requiring mains only should order through Sunyau Expo Pte Ltd. 

If you have any questions about the exact electrical requirements for your stand, please contact the electrical contractor using the details above who will be happy to advise you. 

If machinery or working equipment is to be operated, please inform the electrical contractor, including the electrical requirements and ratings; this applies particularly where high fluctuating currents are involved. Electrical supplies (three- and single-phase) will be assessed on the information provided.  The contractor will then be responsible for ordering the required mains from the venue.  The installation of these supplies will be subject to a connection charge.

The standard supplies of electrical current available are:
Single-phase alternating at 240 volts, 50 Hz
Three-phase alternating at 415 volts, 50Hz


Basic guidelines For Socket Sizes and Usage
Listed below are examples of "typical" loadings for items plugged in to socket outlets:

500 watt sockets:             computers, TV’s, video’s, spotlights to 500W, refrigerators
1000 watt sockets:          domestic filter coffee machines, lighting up to 1000W
2000 watt sockets:          kettles**, machinery up to 2000W
3000 watt sockets:          hired coffee machines, machinery 2000W to 3000W

Note ** - these appliances are of varying power requirements dependent upon type or manufacturer. It is therefore essential that the reference tag or plate that is fitted to each appliance under law be read, the loading in watts or kW (kilo Watts = Watts x 1000) will be stated, and the appropriate size socket ordered. 

Deadline Date
It is essential that orders for electrics are received by the electrical contractor (Sunyau Expo Pte Ltd) no later than Tuesday 10 May 2022 so that the necessary mains may be ordered in sufficient time for them to be laid in the hall before general construction commences.  Orders received after the deadline will incur a 30% surcharge. Onsite orders may not be possible but if they are there will be a 50% surcharge. 

NB: Exhibitors who contract into the show after Tuesday 10 May will receive the early bird prices if orders are made prior to arriving onsite.

Enquiry Desk
During the build-up period, an enquiry desk will be located outside the Organisers Office to assist exhibitors with any electrical queries or problems. The desk will be manned from 0800-1800 hours daily.

Supply Timetable
Electricity will be energised to stands as quickly as possible during the build-up period, subject to satisfactory inspection and testing of installations.  Occasionally delays may occur because adjoining stands are not complete and ready for inspection.

From the time your sockets are energised they will remain on 24 hours until 15 minutes after the show closes, at 1700hrs on Friday 24 June.

Any exhibitor needing electricity for the running down of machinery or refrigeration equipment etc. when the exhibition closes at 1700hrs on Friday 24 June, must inform the Organiser’s Office of their requirements no later than 1700hrs the day before (Thursday 23 June), for this to be arranged in time.

Temporary Power
If you require a temporary power supply during the build-up period, you should order this direct with Sunyau Expo Pte Ltd.
 

GENERAL STAND BUILDING INFORMATION

Display/ Modular Stands

If you do not plan to construct a stand but utilise a “pop up” structure as a backdrop, all stand regulations still apply to your stand.  You are required to submit a Stand Plan, Risk Assessment and Method Statement.   
 

Floorcovering

No carpet is provided for Space Only sites.  Appropriate floor covering e.g., carpet, non-slip, easily cleanable floor covering in food preparation areas.  Floorcovering can be ordered from Sunyau Expo Pte Lted using the Floorcovering Order Form. The deadline is Tuesday 10 May 2022 orders received after this date may incur a 30% surcharge.  

 

Whoever is responsible for laying the carpet down to the hall floor must ensure that an acceptable carpet tape is used and that all carpet and carpet tape is removed from the hall along with all other stand fitting material at the end of the exhibition.  Failure to do so will result in a dilapidation charge of S$35.00 per linear metre.

 

If a large number of services (water & waste, gas, electrics, etc.) are required, the Organisers recommend the use of a platform. Please contact Sunyau Expo Pte Ltd direct for a quotation. 

 

Height Restriction

  • The minimum height for walls on space only stands is 2.5m.
  • The maximum height for walls on Space Only stands is 4m.
  • Double Decker stands are not permitted at the show.

Late Working

Work outside the published timetable will not be allowed. The only exception being if a circumstance arises outside of your control, permission must be gained by the Organisers and any costs to extend the hall hours will be passed on. Please make sure you / your contractor completes the build and interior decorating within the published timetable.

 

Materials for Stand Fitting & Decoration 

There are strict regulations governing the materials used in the construction and decoration of stands and in the demonstration of products.   

 

All stands will be inspected during the build-up and the Organisers may remove any offending fittings or materials or close down a stand if it does not comply with fire regulations.  You should draw these requirements to the attention of your contractors. 

  • Decorative materials used for stand dressing must be flame proofed or purchased already treated by use of the appropriate chemical.
  • Artificial flowers and plants are highly flammable and give off toxic fumes and must not be used for stand dressing.
  • Gangways must be kept clear and free from exhibits, stand dressing, furniture etc. at all times during the open period of the exhibition. 
  • Offending items are liable without warning to be removed. No empty packing cases may be stored on, around or behind your stand, as this constitutes a fire hazard. 

 

Permission to Build

All Space Only exhibitors are required to submit copies of their stand drawings for approval to the Organisers ASAP but latest before Friday 29 April 2022.  These should be emailed to Ms Kayleigh Williams at kayleigh.williams@montgomerygroup.com.

Please note that you must receive confirmation from Kayleigh that the stand build has been approved otherwise the stand will not be allowed onsite to build. 
 

Plans should include: 

  • A ground plan and elevation drawing
  • All dimensions, which should be to a recognised scale (e.g. 1:20, 1:25, 1:50, 1:100)
  • Building materials to be used
  • The name, address and telephone number of the exhibitor, contractor or designer submitting the plans. 
  • Suitable and sufficient Risk Assessment and Method Statement for the construction and dismantling of the stand.  An amendment to fire safety legislation requests all companies to undertake a fire assessment also.  As such, please ensure your Risk Assessment covers precautionary measures that will be taken during build-up, when working within a hazardous environment such as welding, toxic or flammable substances, etc. (Please note that the exhibitor must fill out an additional risk assessment for the opening period of the show)    

It is the exhibitor’s responsibility to ensure that any contractor working on their behalf is briefed and ready to comply with this date.  The design of the stands must be such that it can be safely erected and dismantled in the limited time available.


Performance Bond 
Sunyau Expo Pte Ltd, our stand builders, are organising the refundable performance bond for the show. This means that all Space Only/ Raw Space stands must complete the Performance Bond Form and return by deadline Tuesday 10 May 2022 via email to Sunyau Expo Pte Ltd on SFFA2022@sunyauexpo.com.sg.

This form ensures that contractors adhere to the rules and regulations within this manual. Should any damages to the venue caused by the raw space stand, only then will the Performance Bond amount be deducted. 

Before the approved nominated stand contractor is permitted to start work in-hall, he must lodge a refundable deposit of SGD50/sqm per stand, subject to a minimum of SGD500 and maximum SGD5,000 per stand. This serves as a performance bond as well as a damage and rubbish clearance deposit. The Organiser reserves the right to increase this maximum limit on any exhibitor and their nominated stand contractor who had previously performed or behaved unsatisfactorily, without having to assign any reasons. The nominated stand contractor is also required to sign an undertaking to guarantee conduct and behaviour, follow proper schedule of works and observe the Exhibition and venue regulations. 

All monies must be lodged in local (Singapore) cheques or cashier’s orders. Please note that any bank charges, levies or exchange rate differences will be deducted accordingly from the deposit. Contractors will also have to bear any charges levied by the Venue Owner for damages caused to their property and/or flooring. The deposit shall be returned in full to the contractor within 6 weeks after the fair only if the space is deemed as clean and clear of all rubbish and litter, with no damage and whatsoever caused (including any damage to the allocated space or any part of the venue building). Sunyau has been appointed by the Organiser to collect all deposits on behalf, please attention all monies payable to ‘Sunyau Expo Pte Ltd’.


Platforms

For advice and a quotation please contact:

 

Sunyau Expo Pte Ltd
T: +65 6266 6728  

E: SFFA2022@sunyauexpo.com.sg 

 

Ramps

If platforms are used, you must incorporate a ramp into any platform so that customers can be served on the stand and not from the gangway. If you are having a ramp, please contact Ms Kayleigh Williams at Kayleigh.williams@montgomerygroup.com for further regulations. 

 

Stand Contractors

Please complete the Contractor Nomination Form as soon as possible but by no later than Friday 1 April 2022.  We will then liaise with them regarding any information required. If you have not yet appointed a stand contractor, you can approach Sunyau Expo Pte Ltd on SFFA2022@sunyauexpo.com.sg for a quote.

  

Water & Drainage

Please order your requirement using the Water and Drainage Order Form or contact Sunyau Expo Pte Ltd. The deadline date for this order form is Tuesday 10 May 2022, orders received after this date will incur a 30% surcharge.  

 

Exhibitors who are using piped services are advised to build a platform on their stand to cover unsightly pipes and connections, and also to avoid potential hazards.   

 

To locate the position of your nearest duct, please contact the Organisers’ - Ms Kayleigh Williams at Kayleigh.williams@montgomerygroup.com to request a ‘Duct Plan’.

JOIN OUR MAILING LIST

Sign up and have the latest news delivered to your inbox


*We will not pass your details to other companies

SIGN UP